The Ultimate Guide to Moving Your Office

There are many reasons companies and business owners will want to move their offices and operations. Whether a company’s reached the end of its lease for space or is looking to move to a better place and expand its operations, they’ll need to figure out many things regarding moving. They’ll need to decide what commercial office movers to hire, how to move IT data centers effectively, relocate industrial equipment, move technology, label everything, not lose anything in the move, and much more.

As you look at your current office space bursting at the seams, it may seem impossible to move everything stress and worry-free effectively. You may have even considered delaying your move. Fortunately, you can take steps to move your office space, and there are many benefits to doing so. 

Why Should You Move Your Office? 

Firstly, your employees’ productivity is directly correlated with the environment in which they work. If your office is currently not modernized, high-tech, or lively to look at, your employees won’t be as motivated to work. On the flip side, if the office were better, your employees would automatically be more enthusiastic to complete their tasks than applying for other jobs during their lunch hours.

Therefore, a good workplace will also significantly improve your employee retention rate for the years to come.

Furthermore, your company needs the appropriate ecosystem to grow, expand, and scale-up. Staying in an environment with shoddy internet connections, insufficient water and electricity supply, intrusive noise, and other issues won’t be conducive to continuous growth. Whether you have client meetings, internal meetings, or investor meetings, you need a professional and sophisticated environment that shows you take your company seriously. 

Having a better office space in this way helps your company grow and improve efficiency in your daily operations.

Now that you understand why moving your office will help you significantly let’s discuss how you can make that big move happen.

1. Locate The New Property

If you’ve already found your dream office location, you can skip this step. Evaluate your budget, including rates, service charges, utilities, and other expenses. Consider local amenities such as proximity to restaurants and cafes for your staff to go during lunch breaks. Think about how long your employees will commute to the new location, given its distance from the old one. 

Find out whether you’ll have reasonable parking options for those in your company. Finally, do an inventory of your furniture and figure out whether it’ll all fit inside the new space. Make a separate inventory list for IT equipment because moving technology and other equipment will require specialized transportation logistics. 

You can also make a third checklist or itinerary for all the items outside of furniture, tables, and IT equipment and keep it in mind as miscellaneous things such as kitchen items and utensils. 

2. Craft a Project Plan For Your Office Move

Treat your moving project similarly to how you would treat any other work project. Suppose your move will be too much work in addition to your current tasks and deadlines. In that case, you should seriously consider hiring a professional commercial office moving company to streamline all the tasks. This way, you can continue your operations seamlessly in the background while your move is happening.

Alternately, you can craft a master list of tasks to successfully move the office’s operations and assign each team member a small role in the project to spread out the tasks. When it comes to IT and other technology, you’ll likely need to invest in hiring technology movers, so you don’t end up harming your crew or your expensive equipment.

You can have regular meetings with your internal task force or the external office moving company you work with to stay on top of the move and ensure it goes smoothly.

When creating your master list, you want to ensure you mention the budget your office has set for moving and any relevant contact details those on the team will require as you move ahead with the project. 

3. Get The Best Team Together For Your Business Office Move

While you can undoubtedly take on some tasks for your office’s move internally, the project will have specialized transportation and moving logistics involved that you’ll need to outsource. In the same way, you’d want to hire an office design company to work with you on your office’s design, and you’d need to work with commercial moving services for your commercial move.

When you’re looking for an expert to help you move sensitive, bulky, and other office items, make sure you work with a moving company specializing in commercial moves and not just residential moves! If the company has an established history and reputable experience moving offices successfully, then that company is a good one to consider.

If you don’t have the best team working with you for your office’s commercial move, you should prepare yourself and those in your company for delays in operations, deadlines, etc., due to this move. However, if you work with a reliable and trustworthy commercial moving company, you won’t experience any business delays whatsoever.

About The Author

Dan is a senior technology mover at Valley Relocation & Storage in Silicon Valley, specializing in moving logistics for commercial offices. He likes to host and cook for barbecues and blog about affordable moving and storage with business office movers in his free time.